Sharing a specific view of a table becomes highly valuable when you need to collaborate with individuals outside your organization who need access to specific sections of your database. This shared view provides a read-only perspective, accessible to anyone, regardless of their workspace affiliation. You have control over which data fields and records are visible to these external viewers, ensuring that any sensitive data remains hidden. Furthermore, if you decide to make changes to the visible fields or records within the view, the shared link will promptly reflect these adjustments, updating in real-time.
Generate Share View
Sharebutton on the top right of the toolbar
Enable public viewingto create shared view link
Copybutton to copy the link to clipboard
Share view options
You can enable
Restrict access with a password if you want a password-protected view
You can toggle
Allow Download button to enable or disable download CSV/XLSX options in the shared view link
Share Form View Options
Form view has additional customizations for shared view. You can enable/disable the following options for shared form view:
Survey mode: This option when enabled, will display the form in survey mode.
RTL Orientation: This option when enabled, will display the form in RTL orientation.
Themes: You can select a theme for the form from the dropdown.
Access Share View
To access the shared view, please follow the steps below:
Click on the
Shared View URL. If the URL is password-protected, you will be prompted to enter the password to unlock it. Please input the required password to proceed.
Once the password is successfully entered and authenticated, you will gain access to the shared view. In the event that the URL is not password-protected, you will be directed to the shared view directly, without the need for a password.
Users with the shared view link can only view the data and cannot make any changes to the view or its content. Records and fields in the shared view will be updated in real-time as changes are made to the original view. Users accessing shared view can apply filters and sort records as per their requirements.
Note that, filters & sorts applied to shared view will not be persisted. These filters & sorts will be reset when the shared view is accessed again.